Job Details

Research Training Coordinator - Research Administration

Job ID: 255594
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University - Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information
Clinical and translational research programs at Augusta University focus on three key areas that disproportionately affect the health of Georgians: cancer, cardiometabolic disease, and neurological disease including stroke. We are also developing three emerging areas of research strength: regenerative & reparative medicine; personalized medicine & genomics; public and preventive health. Regenerative and reparative medicine will expand studies of diseases or injuries that impact muscles and skeleton, central nervous system, orofacial, orthopedics, and stroke & neurotrauma. Our cardiovascular, obesity, and diabetes research fights the greatest threats to the western Word. Cancer and genomic medicine research are reducing the burden of cancer through superior clinic care, discovery innovation, translational research, and education. Neurological research is unlocking the mysteries of schizophrenia, stroke, Alzheimer's disease, Parkinson's disease, and multiple sclerosis. Personalized medicine is being developed to customize treatments for individual patients, which public and preventive health measures are working to prevent diseases. The Dental College is improving the diagnosis, prevention, and treatment of disease of the orofacial complex, while the Vision Center is engaging in high impact research and discovery related to visual function and disease, the outcome of which is expected to have far-reaching clinical applications for patients suffering from blindness and visual disorders. The multidisciplinary field of Women's Health is on the cutting edge of research related to the care of women. Our newest area of research will be through the very exciting start-up of the Cyber Institute at Augusta University.

Job Summary
As a member of the Office of the Senior Vice President for Research, the incumbent supports the research mission of the university by supporting students, researchers, and faculty in the following ways: Plans, coordinates, and executes training programs for research staff and faculty to include Human Research Academy 100, 200, 300 level courses, New Research Orientation, and New Faculty Research Member Orientation; Serve as iLab Administrator and navigator for researchers and staff users providing front line support and instruction on IT system; Coordinates and provides iLab training. Supports iLab activities by supporting researchers, departmental administrators, and faculty in identifying issues and resolving or elevating issues as applicable; Coordinates research activities in the Office of the SVP for Research preparing announcements and coordinating meetings for internal and external committees; Coordinates and assists with the preparation of reports and meeting timelines for compliance with federal agencies; Responsible for Pcard purchases by Research; Maintains and updated AU Grant Resources and Environment Investigator Template

Responsibilities
The duties include, but are not limited to: Research Training Coordinator Research Academy: Coordinate the Research Academy 101 (offered in April and October), Research Academy 200 series, and Research Academy 300 series; Prepare communications, manages enrollment, coordinates the schedule for 15+ presenters and presentations; Gather feedback from trainers and trainees after each session; Prepares and posts virtual (on-line) version of presentations Coordinate New Faculty Research Member Orientation: Receives new research faculty transition forms for all new AU research faculty. Schedules introductory meetings with new faculty with the Research Program directors. Disseminates forms and CV accordingly; Responsible for identifying all necessary units (DSPA, IACUC, CTO, etc.); Participate in Research Administration Training Workgroup; Review and revamp ongoing research training modules offered year round. Provide support to research units ensuring that manuals are available and updated, offer onboarding once a month to any faculty and staff interested, and create training modules tailored to customer needs (i.e. faculty, post doc, research associate, student); Available to meet with employees, trainees, and units throughout AU virtually and in person Coordinates the research training calendar
ilab Administrator: Process billing for AU/AUHS collaborative accounts, iLab Cores, and Shared Services; Assist and attend iLabs Core implementations; Provide training on iLab Solutions; Systems to researchers and staff, training can be a combination of in person and online session; Have access to manage the access to financial information for all investigators on campus; Coordinate weekly iLab Research Administration Meetings; Research new payment collection; Implement new iLab cores; train new and replacement Core Directors, Managers, and Staff; Work with each iLab participating unit to optimize their use of iLab, including on site visits to cores and shared services, implementation of kiosks, review of month billing and collection, etc.
Research Coordination & Special Events Disseminates notices and announcements to all AU faculty members via email through the SVPR account; Sends calls for the Research Institute's Research and Scientists Awards across campus. Distributes nomination materials to committee members, schedules meetings and notifies the Research Institute's Executive Director of recipients; Coordinate the External Research Advisory Board visit once a year, if needed. Prepare agenda, handouts and/or PowerPoint presentations, recording, dissemination of meeting minutes for the visiting faculty; Animal Care and Leadership Committee- coordinate the activities of the committee including preparation of weekly agenda and compiling minutes, and correspondence with Federal Agency including Office of Laboratory Animal Welfare (OLAW); Coordinate Research Townhalls to ensure policy and procedure updates are disseminated throughout the institution; Coordinate Seminars, AURI Annual Awards Banquet, and other research events including coordinating venue, accommodations, catering, etc.; Maintain Facilities and Environment Document (Central document provides information to investigators to submit with grant proposals that maintains an active list of cores, equipment, and other AU central facilities used by investigators, which is updated bi annually); Serve as back up to the Business Manager and AVP, Research Operations; Back up support would include triaging phone calls to appropriate personnel and resolving of financial related matters such as budget checking errors. Compliance Support Assure timely completion and submission of reports to the USDA Animal and Plant Health Inspection; Services and Department of Health and Human Services, Office of Laboratory Animal Welfare to maintain compliance with state and federal agencies; Maintain animal program records; Supports the submissions and management of institutional submissions to Clinicaltrials.gov in accordance with federal guidelines and requirements; Assist with Investigational New Drug (IND) and Investigational Device Exemption (INE) submissions
Administrative Duties Coordinate the annual calendar of activities supported by the Senior Vice President for Research; Responsible to hold Pcard for the department and other units. Manage purchases on a P-card and reconcile the Pcard statement monthly, in compliance with AU guidelines; Purchasing point of contact for all research units: SVP, OnCore, IACUC,and specialty items such as one time purchased equipment purchased using SVP funds; Prepare and maintain requisitions and office supplies for research units as needed. Receive and reconcile items with Peoplesoft. Distribute items accordingly; Process travel requests, reimbursements, hotel accommodations, airline reservations as needed; Serve as back up administrator to the Director of Research Facilities and Administrative Assistant 3; Assist in staffing SVP Research front desk staffing, phone coverage, and SVP Research central email.
Other Duties
Perform all other related duties/tasks as assigned.

Required Qualifications
Bachelor's degree from an accredited college or university and a minimum of two years of progressively responsible research administration experience OR Associate's degree from an accredited college or university and a minimum of five years of research administration experience.

Preferred Qualifications
Experience in an academic research environment with experience coordinating training classes, conferences, or seminars; Experience using iLab or other research systems.

Knowledge, Skills, & Abilities
ABILITIESAbility to work collaboratively with other members of management team; Ability to work effectively as a team member; Ability to demonstrate flexibility in regards to job duties and assignments with matched ability to multi-task; Ability to manage and respond to different situations in a professional and friendly manner; Ability to effectively and efficiently handle multiple tasks simultaneously with precision and adapt to changes in responsibilities and workloads in a fast-paced environment; Must possess a high degree of urgency and self-motivation; Must possess a high degree of integrity and have a strong work ethic
KNOWLEDGEResearch training programs and resources; Federal reporting requirements to maintain compliance
SKILLSWell-developed interpersonal skills and the ability to work well independently as well as with co-workers, peers, supervisors, and externa; customers; Exceptional organizational skills, a keen attention to detail; Excellent verbal and written communication skills; Skilled in use of Microsoft Office programs (Outlook, Word, Excel) and web applications; Experience with iLab as well as skilled in use of PeopleSoft Financials or able to quickly learn and master programs

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required)

Pay Grade: 14

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=255594&PostingSeq=1







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