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Part-Time Program Assistant, Grants- Polk State College Foundation (2022009)
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Position Number: 2767661
Location: Winter Haven, FL
Position Type: Secretary and Administrative Assistants

Part-Time Program Assistant, Grants- Polk State College Foundation (2022009)

Job Description
ABOUT THE OPPORTUNITY:

At Polk State, our amazing faculty and staff create an inspiring workplace. This Part-Time Program Assistant position reports to the Director, Grants Administration and is an excellent opportunity within the Polk State College Foundation. We offer a collaborative, creative and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State.

SOAR, EAGLES!

ABOUT THE POSITION:

This career position performs responsible clerical and administrative support work in preparing, processing, and tracking grant applications and awards requirements for the Polk State College Foundation.

ESSENTIAL FUNCTIONS/DUTIES:

Provides administrative support for a three-person department, including duties such as scheduling meetings, arranging travel, assisting with data collection, and maintaining comprehensive records.
Assists the Director to maintain and update information posted on the Grants site on PIE
Data tracking - assists the Director to maintain and update information in grants management software if purchased
Assists the Grants Coordinator to track and collect monthly time and effort documentation and completion of Personnel Activity Reports as assigned
Prepares notes of Grants Committee meeting and other grant-related meetings as assigned.
Facilitates routing of grant-related documents for review and signature.
Assists the Director to monitor and track proposals in development
Assists Director and Grants Coordinator to monitor and track grant-funded project timelines and report due dates.
Supports the submission of grant applications and timely grant reporting by gathering required documents and completing grant forms as assigned.

This position is a level C14. Please see starting salary range below.

Required Skills:

Ability to work effectively in a diverse community and meet the needs of diverse College populations.
Detail-oriented, excellent organizational skills, proactive, team member with high level of emotional intelligence.
Demonstrated ability to work cooperatively with diverse faculty and staff.
Demonstrated ability to understand, analyze, and interpret directions.
Ability to research information for problem solving.
Ability to solve problems creatively in order to meet organizational goals and objectives.
Demonstrated strong written and verbal communications skills.
Proficient in Microsoft Office Suite, specifically Word and Excel.
The ability to prioritize and manage a significant range of projects and activities.

Required Education:

Graduation from a standard high school (or equivalent).

Preferred Education:

Associates or Bachelors Degree from a regionally accredited college or university.

Required Experience:
A minimum of 2 years of related work experience in an administrative or clerical support role is required.

Experience in grant writing, grant administration, or grant program management in higher education or at a non-profit organization is preferred. Experience with federal and/or state grants preferred.

We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Important Information:

Application Requirements: A completed online application consists of a resume and an electronic job application.
- Submissions that do not include all required information will not be considered.

Background Screening: Reference checks and successful completion of a Level II background check (fingerprinting) will be required prior to employment.

Non-Instructional Transcripts: For professional/salaried positions, uploading of unofficial transcripts is welcomed, but not required, during the application process. However, official transcripts will be required as a condition of employment following receipt of job offer.

Foreign transcripts must include an official transcript evaluation which interprets equivalency to U.S. graduate credits.
Submission of official transcripts will be required as a condition of employment following receipt of job offer.

Veterans Preference: Eligible applicants may use the Documentation Form to apply for Veterans Preference for positions in qualifying categories. The DD-214 and all required documentation must be submitted with the completed application for consideration.

Relocation: Polk State College does NOT provide relocation assistance for this position.

This position will close at 8:00 a.m. on Monday, January 17, 2022.

NOTE: We encourage applicants to provide feedback of their experience or request help at Careers@polk.edu.

As a general rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise and where the College cannot otherwise recruit and hire qualified non-sponsored candidates.

Polk State College is an equal access/equal opportunity institution committed to excellence through diversity in education and employment. The College complies with all state and federal laws granting rights to students, employees, and applicants for employment or admission to the College. Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment. For questions or concerns, please contact: Reggie Webb, Interim Equity Officer; 999 Avenue H, NE; Winter Haven, FL 33881; 863.292.3602 Ext. 5343; rwebb@polk.edu.

Polk State College is a drug-free workplace and participates in E-Verify.

Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail Careers@polk.edu and let us know the nature of your request, along with your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.

Company Location: Winter Haven Campus
Salary Type: Annually
Salary: 13.12 - 14.20 USD
Employment Term: R-Regular
Assignment Type: PARTTIME
Pay Level: C14
FLSA Status: Non-Exempt

To apply, visit https://polkstate-openhire.silkroad.com/epostings/submit.cfm?fuseaction=app.jobinfo&jobid=1838&company_id=16397&version=1&source=ONLINE&jobOwner=993016&aid=1