Job Details

Executive Director ASPIRE - Institutional Effectiveness

Wenatchee Valley College


Salary: $114,000.00 Annually

Job Type: Full-time

Job Number: 2024-00008

Location: Wenatchee, WA

Department: Instruction

Closing: Continuous

Job Summary

The Executive Director of Assessment, Strategic Planning, Institutional Research, and Effectiveness (ASPIRE) is the accreditation officer and responsible for providing leadership, data, and analysis necessary to support campus planning and decision-making. The incumbent leads a team completing requested and mandated reports, dashboards data analysis, and fostering a culture of data-informed assessment and continuous improvement. Specific duties include but are not limited to developing and administering the evaluation and quality assurance functions for the college district. The Executive Director of ASPIRE leads the strategic planning and accreditation efforts, serves as a member of the President's Cabinet, and is the liaison to the Northwest Commission on Colleges and Universities.

Essential Functions

• Develops and leads institutional planning processes that result in the creation of strategic and operational plans for the college.
• Coordinates with other college planning functions such as capital funding requests and facilities master plan development to ensure integrated planning.
• Reviews and supports planning processes and systems and recommends changes to enhance effectiveness.
• Designs and conducts research and analyzes and interprets quantitative and qualitative data to inform institutional planning and decision-making.
• Consults with faculty, staff, and external partners on research questions and program/project design; provides supporting data to demonstrate need and document outcomes.
• Coordinates documentation and reporting of institutional outcomes and indicators as defined in the mission, college core themes, strategic plan, and other institutional initiatives.
• Designs, reviews, and selects survey instruments to provide program and institutional data; oversees large-scale survey implementation.
• Creates reports and presentations for a variety of audiences, including executives and trustees, staff and students, and the public.
• Serves as chair of the college's Institutional Review Board, supports human subjects' ethics training, and maintains external reporting and management around IRB functions.
• Ensures compliance with mandatory institutional data reporting to state and federal agencies, including IPEDS.
• Oversees development of operational objectives and implementation plans and assists departments and programs in identifying assessment tools and practices.
• Helps support student learning outcomes assessment at the course, program, and college levels done by instructional and non-instructional programs and departments.
• Oversees and supports grant proposal development to ensure coherence with college strategic priorities and integration with operational and budget plans.
• Serves as the college's Accreditation Liaison Officer, including coordination of self-study planning, writing of accreditation reports, providing data for annual accreditation reports, and overseeing budget issues around accreditation and other responsibilities as defined by the Northwest Commission on Colleges and Universities.
• Oversees and helps manage college data systems, the quality of the data collected in those systems, data governance, and database development for reporting and analysis. This is done by using SQL, Microsoft Access and Excel, and other data tools.
• Tracks, analyzes, and forecasts college student enrollments and assists Administrative Services in using enrollment data to track fiscal impacts.
• In conjunction with leadership, provides leadership for achieving institutional priorities and determines the allocation of resources in support of college operations and objectives.
• Manages department budget and supervises staff in accordance with district policies and procedures.
• Regularly reviews and updates college policies and procedures that concern institutional effectiveness, accreditation, data management, surveys, human subjects research, data agreements, and data sharing with external agencies and others assigned by the president.
• Assists the president with special projects by providing research, analysis, recommendations, and reports.
• Serves as chair or member of college committees as assigned.
• Represents the college at state, regional and national conferences and in meetings with partners and constituent groups related to collaborative projects, institutional research, planning, grants, and accreditation.

This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned.

Qualifications

Minimum Qualifications:

• Master's degree in business accounting, statistics, mathematics, and two years of relevant experience.
• Must have a strong data management and research background, and be familiar with statistical software packages, survey administration, and relational databases.
• Five years of progressive experience working in a position that uses local, state, or national data as part of the daily functions of work.
• Experiences with quantitative, qualitative, and mixed methods data.
• Ability to develop and deploy a variety of survey instruments and prepare summary reports of the findings.
• Experiences with reading and creating dashboards and working within a large organizational system.
• Ability to generate, create, and explain institutional reports on behalf of the college.
• Supervisorial experience.

Preferred Qualifications:

• Experience working in a higher education setting.
• Experience serving in an institutional effectiveness executive role.
• Grant writing experience.
• Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats.
• Bilingual in Spanish and English.

Knowledge, Skills, & Abilities

• Customer Service: Knowledge of customer service skills and best practices with the ability to provide general and specialized student support with professional courtesy, empathy, and interest in positive problem-solving.
• Oral communication: Speak clearly and persuasively, actively listen and take the time to understand the points being made, including asking questions as appropriate and responding to questions.
• Quality: Accurate and thorough, look for ways to improve and promote quality, provide feedback to improve performance, monitor own work to ensure quality.
• Professionalism: Approach others in a tactful manner, react well under pressure, treat others with respect and consideration, and follow through on commitments.
• Problem-solving: Ability to assess situations and think beyond the immediate issue to anticipate and fulfill future needs before they become complications.
• Technical/computer skills: High level of proficiency and accuracy in Microsoft Office; familiarity with Canvas, PeopleSoft, and other college systems; ability to be cross-trained to provide basic technical support.
• Student services: Knowledge of college processes such as admissions, enrollment, and financial aid; ability to be cross-trained to provide student services support.
• FERPA: Maintain a high level of confidentiality and follow FERPA guidelines.
• Diversity, equity, and inclusion: Demonstrated competency and experience working in a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, gender, and racial/ethnic backgrounds and those with physical, emotional and/or learning disabilities.

Additional Information

Terms of Employment:
This is a full-time administrative exempt position contracted on an annual basis. The salary for this position is $114,000 annually. The salary will be prorated to reflect the actual number of contract days worked in the remainder of the fiscal year. Flexibility in scheduling is required to meet the needs of the department.

Your paycheck is just part of the total compensation package. There is an outstanding benefits package that is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental, and vision insurance; life and long-term disability insurance plans; vacation, sick, and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our benefits website at: https://www.wvc.edu/humanresources/benefits.html.

Physical Requirements:

• Work is typically performed in an office setting and requires the ability to sit/stand, perform computer data entry, and operate general office equipment for extended periods of time.
• Must have the ability to use a computer and a variety of office equipment.

Work Schedule & Environment:

• Normal work hours are Monday through Friday, but occasional evening and weekend work may be required. Work in a busy office environment with frequent interruptions and distractions.

Conditions of Employment:

• In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.
• All offers of employment are subject to background checks. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080.
• A valid Washington state driver's license may be required.

Application and Selection Procedure:
Complete application packages must include the following:

• Complete Wenatchee Valley College online application.
• Upload a cover letter that specifically describes how your educational background and experience meet the minimum and preferred qualifications.
• Upload resume.
• Complete supplemental questions.

It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials.

Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents, please contact NeoGov Technical Support at 1-855-524-5627 for assistance.

Preliminary screening of complete applications will begin March 14, 2024, and continue until the position is closed. The college reserves the right to extend the closing date if deemed necessary. A limited number of applicants who meet the needs of the position and the college will be interviewed.

Reasonable Accommodation:
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling 509-682-6440. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Equal Opportunity Employer:
Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race, creed, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, the presence of any sensory, mental, or physical disability, or the use of a service animal by a person with a disability, age, parental status or families with children, marital status, religion, genetic information, honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030, 040 and other federal and laws and regulations, or participation in the complaint process.

Equity Statement:
We value a culture of equity, diverse perspectives, and collaboration. Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences and we are committed to cultivating an inclusive work environment. Due to this commitment, we encourage anyone with a relevant combination of education and experience to apply.

The following persons have been designated to handle inquiries regarding the non-discrimination policies and Title IX compliance for both the Wenatchee and Omak campuses:

• To report discrimination or harassment: Title IX Coordinator, (509) 682-6716, title9@wvc.edu.
• To request disability accommodations: Student Access Manager, Wenatchi Hall 2133, (509) 682-6854, TTY/TTD: Dial 711, sas@wvc.edu.

This recruitment announcement may not reflect the entire job description and can be changed and or modified at any time.



To apply, please visit https://www.schooljobs.com/careers/wvc/jobs/4386731/executive-director-aspire-institutional-effectiveness




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