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Contracts and Grants Analyst
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Position Number: 3553522
Location: Santa Cruz, CA
Position Type: Liberal Arts - Human Development & Family Studies

Contracts and Grants Analyst

Location: Santa Cruz
Job ID: 44270

JOB POSTING

This is an exempt, monthly paid position, eligible for UC benefits. See below.

This is a Santa Cruz based, hybrid remote-friendly position (up to two days remote, if the incumbent desires) requiring a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working at the regular UCSC worksite.

NO VISA SPONSORSHIP IS AVAILABLE FOR THIS POSITION.

Benefits to working at UC Santa Cruz include:

Medical, Dental & Vision Care Insurance Plans
UC Retirement Plans
Group Term Life Insurance
Legal Insurance
Pet Insurance
Paid Holidays plus accrued vacation and sick leave

For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID -19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 11-07-2022

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The University of California Observatories (UCO) is a Multi-Campus Research Unit (MRU) funded via the UCOP Office of Research and headquartered on the UCSC campus. UCO operates on behalf of astronomers, researchers, postdoctoral researchers, graduate and undergraduate students across the UC system who are engaged in research, education and training in optical and infrared astronomy. In addition to managing the technical, physical plant and public outreach operations of the Lick Observatory on Mt. Hamilton, UCO provides the scientific and administrative liaison to the shared Keck Observatory on Mauna Kea, Hawaii and the international collaboration for the Thirty Meter Telescope (TMT) Project. UCO comprises extensive scientific and technical staff and facilities at UCSC and Lick Observatory as well as administrative and business services.

The incumbent has a unique combination of pre- and post-award contract and grant development components, administrative and extramural budgeting processes, procedures, and compliance regulations for federal, state, private and internal funding sources. This position provides key research support, conducts fiscal analyses and provides regulatory research compliance oversight and implementation within a complex and growing organization. Incumbent serves in an advisory capacity to the PIs and Project Managers. Most of these researchers have multiple awards, spanning several years, requiring long range planning and resource management. Funds cover postdoctoral and GSR employment, summer salary for faculty, equipment purchases, travel and research support. The incumbent will also manage various divisional funds.

More information can be found here: https://www.ucobservatories.org

JOB SUMMARY

Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.

APPOINTMENT INFORMATION

Salary Information: Salary Range: $61,800 - $85,900 / Annually. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

Full-time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 006206 (RSCH ADM 3)

Travel: Never or Rarely

JOB DUTIES

55% - Post-Award Financial Management and Analysis

Under general supervision, work closely with project managers, principal investigators, and administrative personnel to organize, plan and monitor fiscal budget control of contracts and grants, gifts, endowments and privately funded projects. Optimize and revise budgets as needed to respond to project needs, continuing to ensure allow ability and adherence to project goals. Apply professional concepts to provide funding projections, analyze spending and recommend adjustments to advise project managers and principal investigators of availability of funds, their appropriate use, and expenditure deadlines. Apply professional knowledge / experience to prepare, review and / or approve financial transactions.
Staffing Analysis and Initiation - Under general supervision, initiate requests to ensure appropriate staffing (principal investigators, staff, postdoctoral scholars, graduate student researchers, undergraduate workers, and contractors) is established and maintained on each award. Use and maintain internal staff planning tools (worksheets, databases, and institutional financial systems).
Policy Compliance - Apply professional concepts to advise on university and funding agency policy regarding awards to the principal investigator and project managers to ensure compliance. Stay abreast of regulations governing the use of state and federal fund sources and ensure appropriate expenditures of funds. Assist Office of Sponsored Projects to ensure all internal documentation, including statements of economic interest, conflict of interest, and subcontract agreements are completed correctly and up to date.
Contract & Grant Reporting - Coordinate reports of moderate scope to federal and state agencies and private foundations. Entails understanding and following agency guidelines, obtaining accurate financial and other information, communicating requirements and instructions to the principal investigator and project leads, gathering information from sub-awardees, compiling all report components, and ensuring completeness and timely submission. Participate in contracts and grants closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.

25% - Pre-Award Management

Initiate, develop, and shepherd new proposals and funding renewal requests of moderate scope through the submission process, which involves understanding and communicating the funding opportunity rules and guidelines. Develop budgets and justifications using agency guidelines, and soliciting text and other materials from faculty and staff, required by proposal guidelines.
The incumbent will also work with the Office of Sponsored Projects to generate final submission materials, communicate with agencies, and respond to agency requests for further information.
Provide pre-award assistance to Sr. Financial Analyst during peak time of proposal submissions.

15% - Other Financial Analyst Support

Manage Divisional portfolio of income, gifts and endowment funds. Monitor all funding and expenditure activities to include analyzing funding sources and purposes Reconcile and provide monthly financai reports.
Participate in preparation and submission of the UCO MRU annual financial reports, including the annual budget request report and annual fiscal close report.
Perform various analyses and comparative feasibility studies. Perform other Ad hoc financial/ reports as assigned by the Associate Director.
Provide financial analysis to support Senior Financial Analyst in the area of Fabrication Project and related functions. Serve as back up for Senior Financial Analyst.

5% - Make recommendations on maintaining and strengthening internal controls to protect University resources

Ensure compliance to OMB A-21 and specific agency policies. Manage account structure, including appropriate establishment and tracking of internal activity codes. Compile data and prepare confidential statistical reports.
Participate in all internal and external audit activities.

REQUIRED QUALIFICATIONS

Bachelor's degree in related area and / or equivalent experience / training.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Ability to perform complex financial analysis and customized reporting.
Experience managing multiple priorities and ability to know when to ask for help when prioritizing in a deadline-driven environment
Demonstrated ability to establish and maintain productive, cooperative, and professional working relationships in a team environment.
Ability to maintain independent judgment.
Strong organization skills.
Strong communication skills.
A customer service focus across broad and diverse subject areas.
Maintains current knowledge of compliance regulations in all areas of research administration.

PREFERRED QUALIFICATIONS

Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Previous experience in a university institution or non-profit organization.
Experience in recharge services.

SPECIAL CONDITIONS OF EMPLOYMENT

Selected candidate will be required to pass a pre-employment criminal history background check.
Must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=44270&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.