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Chief of Staff and Assistant Vice President for Research and Innovation
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Position Number: 3374656
Location: Eugene, OR
Position Type: Academic Vice Presidents and Provosts

Chief of Staff and Assistant Vice President for Research and Innovation

Job no: 530118
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Executive/Management/Director, Research/Scientific/Grants

Department: Office of the Vice President for Research and Innovation
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA12-Fiscal Year 2022-2023
FTE: 1.0
Application Review Begins

September 7, 2022; position open until filled.
Special Instructions to Applicants

Please submit the following with your online application:

A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.

A resume of your educational and professional work experience.

Please submit the names and contact information for three professional references. Candidates will be notified prior to contacting references.

This position is based in Eugene, Oregon and fully remote arrangements will not be considered.
Department Summary

The Office of the Vice President for Research and Innovation (OVPRI) advances world-class research, scholarship, and innovation at the University of Oregon, a top-tier public research institution. The OVPRI oversees sponsored research, research compliance, technology transfer, research communications, and research development at the University of Oregon (UO), as well as numerous high-profile research centers and institutes and core research facilities. OVPRI provides opportunities for faculty across the university to collaborate on research efforts that are inherently interdisciplinary and of significant societal importance. As a university that holds the distinction of a "very high research activity" ranking in the Carnegie Classification of Institutions of Higher Education, the UO is also one of only two Pacific Northwest members of the Association of American Universities (AAU). Visit research.uoregon.edu to learn more.
Position Summary

The Assistant Vice President and Chief of Staff (COS) to the Vice President of Research and Innovation is a member of the OVPRI executive leadership team and bridges from strategy and ideation to operations and execution. The person in this position is responsible for cultivating and maintaining strong professional relationships with key personnel, including other COS, in all areas of the University, including those reporting to the President, VPRI, deans, vice provosts, and other vice presidents. Primary responsibility is engagement, collaboration, and advocacy for the research enterprises across other leadership team portfolios to ensure OVPRI objectives are understood, supported, and met. Additional responsibilities will require management and coordination of central service units within OVPRI for increased efficiency in training, communication, and executive functions.

Reporting directly to the Vice President for Research and Innovation, the COS is responsible for a highly varied and confidential portfolio, also serving as a key strategic advisor to the VPRI on both strategic and tactical matters. The COS organizes and directs regular and special leadership team meetings for the VPRI, and other executive leaders as needed. The COS collaborates with associate vice presidents to strategically develop and implement innovative portfolio goals in support of the OVPRI's initiatives. The COS will execute on the VPRI's behalf in a number of areas including finance and personnel functions.

The position requires a demonstrated ability to learn, interpret and understand policies and procedures to apply to knowledge of university guidelines and operations. The successful candidate will have relevant experience working effectively with internal and external constituents, including advisory boards and committees, and the ability to think strategically while managing many complex issues. Applicants must have strong management abilities, and excellent communication skills, both verbal and written, as they will oversee and coordinate the majority of internal and external communications from the OVPRI. The COS handles many sensitive and confidential matters and must demonstrate good judgment, creativity, tact, and a commitment to working with individuals from diverse backgrounds and perspectives.
Minimum Requirements

Master's degree in business, administration, or related field from an accredited institution.

Five years of professional experience in financial and project management, and experience in a complex organization, with progressive administrative responsibilities and authority.

Three years of experience in a supervisory or management role with at least one direct report.
Professional Competencies

Ability to prioritize tasks, work independently, manage projects and
initiatives, and solve problems.

Understanding of financial administration skills.

Policy development experience.

Demonstrated coordination of research compliance or regulatory affairs functions.

Effective communication skills.

Demonstrated strong interpersonal skills for both external and internal constituents.

Demonstrated skill in effectively working with people from diverse backgrounds, different cultures, employee groups, and cultivating the enhancement of diversity and inclusion within these demographics.

Demonstrated experience working with sensitive and confidential material and topics.

Demonstrated proficiency with Excel, PowerPoint, and Outlook (or similar scheduling/calendar program); Microsoft Office suite.
Preferred Qualifications

Advanced degree such as Ph.D. or JD.

Experience working at an executive level in higher education and an understanding of the nature of an R1 research university.

Understanding of UO and related organizational structures, policies, and procedures; emerging issues in higher education; and relevant essential rules, policies, and laws.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

To apply, visit https://careers.uoregon.edu/en-us/job/530118/chief-of-staff-and-assistant-vice-president-for-research-and-innovation