Job Details

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California State University, Fullerton
  • Position Number: 4032398
  • Location: Fullerton, CA
  • Position Type: Sponsored Programs, Grants, and Contracts


526052 - Grants and Contracts Administrative Support Coordinator I

Classificaiton: Administrative Support Coordinator I
Department: Office of Research and Sponsored Projects
Sub-Division: Assistant Vice President, Research and Sponsored Projects
Salary Range: Classification Range $3,505 - $5,508 per month(Hiring range depending on qualifications, not anticipated to exceed $3,505 - $4,000 per month)
Appointment Type: Ongoing
Time Base: Full Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to Californias revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.


Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The Office of Research and Sponsored Projects (ORSP) works with other units throughout campus to seek external support for faculty research, scholarship, creative activity and institutional projects that support the educational and service mission of the University. The Office of Grants and Contracts (OGC) works with other units throughout the campus to seek external support for faculty research, creative activity, and institutional projects that support the educational and service mission of the University. Our focus is to assist with proposal preparation, review, and submission to external funding agencies: assure compliance with agency requirements; serve as a lead in the review of grant awards and in the issuance, review, and negotiation of contracts, subcontracts, and related agreements. We are seeking an exceptional individual to join our team as a Grants and Contracts Administrative Support Coordinator I. This is an exciting opportunity for enthusiastic, fair-minded individuals looking to take the next step in their careers. The ideal candidate in this role should have a positive attitude, strong analytical skills to handle manipulating large sets of data and reporting, and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

This position will assist in collecting and compiling needed information for proposals submitted by the Office of Grants and Contracts, including collecting required compliance forms and other documentation as needed prior to the submission deadline. Coordinates the transmittal of award documents for acceptance by the CSU Fullerton Auxiliary Services Corporation (ASC) and maintenance of the department's database and website. Assists the Director in preparing monthly and ad hoc reporting of submissions and new awards, including on-time submission reports and transmittal tracking spreadsheet. Monitors and coordinates Cayuse approvals for proposal submissions daily, and works closely with the Officers to secure campus approvals before the submission deadline. Coordinates travel arrangements for Grants and Contracts staff as well as travel reimbursements. Completes and compiles documentation for monthly purchasing credit card reconciliation for the Director. Provides assistance and oversight of the logistical preparation of meetings, special events, and workshops hosted by the unit. Manages office supplies and personal protective equipment orders for the department. Mentors and trains student workers on office procedures and suggest appropriate tools and training. Other duties as assigned.


Essential Qualifications:
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.


Preferred Qualifications:
Bachelor's degree from an accredited four-year college or University. Experience using File Maker Pro, Excel, and/or Smartsheet. Experience in a Grants and Contracts/ Sponsored Programs office, preferably in a higher education environment.


Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator


Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@fullerton.edu


Application Deadline: Apr 06, 2023 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/526052/526052-grants-and-contracts-administrative-support-coordinator-i







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