Job Details

Grants Officer and Fundraising Administrator

Position Number: 6337326
Location: Salt Lake City, UT
Position Type: Development and Fund Raising

Grants Officer and Fundraising Administrator

Job Summary

Pioneer Theatre Company (PTC) seeks a detail-oriented, mission-driven professional to serve as the Grants Officer and Fundraising Administrator (GOFA). This role supports the organization's development efforts by managing the solicitation and stewardship of grants and sponsorships from private foundations, government agencies, and corporate partners.
Primary responsibilities include prospect research, proposal writing, and the preparation of timely and compelling grant reports. The GOFA should demonstrate strong skills in summarizing complex ideas clearly and persuasively.
This is a fast-paced, multi-faceted position requiring exceptional writing abilities, strategic thinking, and a deep appreciation for the nonprofit and arts sectors. Familiarity with issues impacting regional theatre and its practitioners is highly valued.
In addition to grant-specific duties, the GOFA will provide general support across PTC's fundraising activities, including donor communications, special events, and campaign coordination as needed. Strong interpersonal skills and a collaborative spirit are essential.

Who We Are
Pioneer Theatre Company's mission is to create a theatrical experience of the highest professional standards, producing an eclectic mix of classic, contemporary, and world premiere theatre that challenges, educates, and entertains.
Salt Lake's only major regional theatre is located at the top of Broadway (300 South) and 1400 East. A fully professional theatre in-residence at the University of Utah, Pioneer Theatre Company produces its season from September through May. Each season includes a mixture of classics, large-scale musicals and contemporary dramas and comedies. Over the past ten years, PTC has developed a reputation for Broadway-quality productions and has mounted numerous Utah premieres and regional theatre premieres.
Notably, Pioneer Theatre Company was the first regional theatre in the country to be granted the rights to produce Les Miserables, the closing musical of the 2006-2007 season. Running for a record 82 sold-out performances, Les Miserables cemented PTC's reputation as a theatre capable of producing large-scale productions.
In fall 2022, Pioneer Theatre Company produced the Broadway-bound musical, Shucked. The world premiere was directed by three-time Tony Award winner Jack O'Brien and written by the Grammy and Tony Award-winning team of Robert Horn, Shane McAnally, and Brandy Clark. Opening in April 2023, Shucked went on to receive nine Tony Award nominations. This marks the first time (ever) that a Utah-based theatre served as an out-of-town tryout for a Broadway musical.

Why Join PTC?
Pioneer Theatre Company produces a full season of plays and musicals each year for a regional audience of over 55,000 patrons and serves nearly 7,000 students annually through education and access programs. The Grant Officer and Fundraising Administrator will play a vital role in sustaining these efforts and expanding our impact throughout Utah and the Intermountain West.

Responsibilities
Grants Management (75%)

Write persuasive and tailored grant proposals, letters of inquiry, and reports for foundations, corporations, and government agencies.
Work with the Development and Finance teams to create proposal budgets and reporting documentation.
Maintain and track all application and reporting deadlines in an active grant calendar; ensure timely submissions and follow-ups.
Proactively research new institutional funding opportunities using databases, public records, and sector knowledge.
Collaborate with the Director of Development and Executive leadership to develop strategic cultivation plans and build strong relationships with funders.
Coordinate site visits, funder engagement opportunities, and donor recognition across platforms (including print, digital, and at events).
Assist with administrative and departmental operations, including reporting, donor tracking, and stewardship activities.
Attend select evening and weekend performances and events (approximately 8-10 annually) to assist with donor hosting and engagement.

General Fundraising Support (25%) Develop and maintain a strong working knowledge of Unite (the University of Utah's Advancement Office Salesforce CRM) and Spektrix (PTC's ticketing and donor management system), ensuring fluency in both platforms to support accurate and timely data management. Collaborate closely with the PTC Box Office and University Advancement Services to ensure seamless integration and reconciliation of contributions recorded in Spektrix with those in Unite. Process all philanthropic gifts to PTC, maintaining rigorous attention to accuracy and timeliness, and generate weekly reports to track giving trends and monitor donor activity. Assist in the coordination of appeals and ongoing support of special project, and other day-to-day operations of the development department. Other duties as assigned for the smooth operation of the development department and PTC.

Minimum Qualifications
GED or HS Diploma Four years' related experience or a related Associate's Degree or equivalency (one year of education can be substituted for two years of related work experience).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Bachelor's degree or equivalent experience; minimum 3-5 years of grant writing or development experience, ideally within the performing arts, nonprofit, or higher education sectors.
Exceptional written communication skills, with a proven ability to craft compelling narratives that align with institutional funder priorities.
Strong organizational skills, attention to detail, and ability to manage multiple deadlines and projects simultaneously.
Familiarity with grant research tools and fundraising databases (experience with Sales Force and Theatre Manager is a plus).
Comfort working both independently and collaboratively in a fast-paced, mission-driven environment.
Understanding of nonprofit budgets and basic financial documents.
Commitment to equity, access, and community impact through the arts.

Special Instructions

Requisition Number: PRN42339B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, 9 am to 5 pm; occasional evenings and weekends, as needed.
Department: 00072 - Pioneer Theatre Company
Location: Campus
Pay Rate Range: $40,000 to $45,000
Close Date: 10/1/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/184851