Job Details

Grants and Contracts Officer - Sponsored Programs Administration

Position Number: 6333072
Location: Augusta, GA
Position Type: Sponsored Programs, Grants, and Contracts

Grants and Contracts Officer - Sponsored Programs Administration

Job ID: 286900
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Division of Sponsored Programs Administration and the Augusta University Research Institute serve as a central unit to coordinate and support Augusta University's Internal and External Sponsored Projects.

The Division aims to identify, support, and advance opportunities for research, training, teaching, and scholarly activities by managing the entire lifecycle of sponsored projects from proposal and grant development and submission to contract preparation, award management, and project close out management. The DSPA seeks to advance extramural support programs for the institution by providing administrative, informational, and logistical assistance to faculty and staff, while ensuring compliance with pertinent policies and regulations of the institution, extramural sponsors, and federal oversight agencies.

Job Summary

The position of Grant and Contract Officer assists principal investigators, project managers and faculty members by providing knowledge and expertise on proposal and budget preparation, contract and subcontracting negotiations, rules and regulations of state, federal and other sponsoring agencies. The position also serves as a continuing source of information concerning funding opportunities and as a liaison between investigators, administrators and the agency officials.

Responsibilities

The duties include, but are not limited to:

Ensure proposals meet sponsor and institutional requirements before submission to Pre-Award leadership for final review.

Assist principal investigators (PIs), project managers, etc in preparing budgets, review of sponsor guidelines to ensure consistency and compliance, and administrative components of proposals.

Review cost-sharing commitments and institutional approvals.

Submit proposals through sponsor portals (e.g., Grants.gov, NSF research.gov, NIH eRA Commons).

Update proposal details (e.g., sponsor, award amount, project period, PI information) in database within two days after submission.

Track all proposals within assigned portfolio against the database for accuracy, including moving through workflow in a timely manner and verifying current status of Pending proposals.

Ensure sponsor-mandated reports (e.g., progress reports, final technical reports), prior approvals, NCEs, pre-award negotiations, and all other documentation is in the grant file.

Perform regular self-audits of portfolio projects and data validation to correct errors or inconsistencies in grant records.

Review and negotiate award terms and conditions with sponsors (federal, state, industry, and foundations), to include just in time type of requests.

Ensure compliance with institutional policies, sponsor regulations (e.g., 2 CFR 200 for federal awards), and legal requirements.

Facilitate execution of award agreements and subawards.

Review prior approval requests (e.g., changes in scope of work, PI effort changes, key personnel modifications).

Coordinate progress reports submission to sponsors.

Ensure timely completion of milestones and deliverables per the grant agreement.

Assist with final project closeout requirements (e.g., invention disclosures, equipment disposition).

Assist with PI transfers (e.g., transferring awards to/from another institution).

Acting as a liaison between PIs, department administrators, and sponsors on non-financial matters.

Providing guidance on sponsor policy updates and institutional best practices.

Provide one-on-one training for faculty and staff on proposal development, compliance, and award management.

Keep the research community of your assigned portfolio informed of changes in federal and sponsor policies.

Participate in institutional, regional, and national workshops and/or webinars on research administration to stay current on rules and regulations and to maintain knowledge of emerging issues

Perform other related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university with a minimum of two years of experience.
OR
Associate degree from an accredited college or university with at least five years of related experience.

Preferred Qualifications

Master's degree from an accredited college or university in business administration or a biomedical area or an equivalent combination of education and work experience.

Experience in preparation/review of biomedical proposals and administration of awarded programs including close-out.

Knowledge of the implementation of federal regulations governing research or related matters at a not-profit educational institution.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases.

General office procedures and practices
Customer service principles
Industry-specific regulations and policies
Organizational policies and procedures

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Time management and prioritization

Problem-solving and critical thinking
Attention to detail
Teamwork and collaboration
Adaptability and flexibility
Data entry and record-keeping
Technical and analytical skills
Interpersonal skills

ABILITIES

Ability to maintain confidentiality.

Ability to work independently and with minimal supervision.
Ability to follow instructions and procedures.
Ability to multi-task and manage time effectively.
Ability to handle confidential and sensitive information.
Ability to learn and apply new concepts quickly.
Ability to analyze information and make sound decisions.
Ability to work in a fast-paced environment.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary Minimum: $52,500 annually

Pay Band: B10

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 286900.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=286900&PostingSeq=1