Job Details

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Montana State University
  • Position Number: 5090905
  • Location: Bozeman, MT
  • Position Type: Sponsored Programs, Grants, and Contracts

Research Grant Administrator

Montana State University

Position Information

Announcement Number: STAFF - VA - 23230

For questions regarding this position, please contact:
Wanda McCarthy at (406) 994-4611 or

Classification Title: Finance Professional

Working Title: Research Grant Administrator

Brief Position Overview

The OSP Research Administrator coordinates administrative and accounting functions for pre and post award research activities by managing a defined portfolio of departmental research grant funds.

Position Number: 4C6446

Department: Office of Sponsored Programs Admin

Division: Office of Research and Economic Development

Appointment Type: Professional

Contract Term: Fiscal Year


If other, specify From date:

If other, specify End date:

FLSA: Exempt

Union Affiliation: Exempt from Collective Bargaining

FTE: 1.0

Benefits Eligible: Eligible

Salary: Starting $60,000 annually, commensurate with experience, education, and qualifications.

Contract Type: LOA

If other, please specify:

Recruitment Type: Open

Position Details

General Statement

The Office of Sponsored Programs serves as the central administrative entity and acts as the institutional representative responsible for approving and submitting research proposals to Federal, State and Private sponsors for external research funding and implementing awards resulting from these proposals. OSP is comprised of research administrators that work in partnership with faculty and researchers to ensure that proposals and then awards conform and are managed according to sponsor guidelines, federal and state regulations and University policies, as well as management tasks with a focus on regulatory compliance, financial requirements and customer support.

Duties and Responsibilities

The Research Administrator is an integral role within the Office of Sponsored Programs and supports the assigned departments and faculty/researchers within a defined portfolio of grants with the administration of pre and post-award. Using independent judgment they will be responsible for coordinating administrative and accounting functions including the following responsibilities:

  • This position serves as a critical resource to faculty and research staff, provides advice and counsel regarding sponsored projects administration, and assures sound stewardship of sponsored research dollars.
  • Proposal review and submission, award review and negotiation, authorization of new sponsored project account and changes to existing, and uses advanced contracts and grants concepts to manage a high volume of awards and subawards; many involving significant complexity/multiple PIs.
  • Financial reporting, invoicing, and payment management.
  • Ensure compliance with funding source and administrative guidelines by monitoring expenses for compliance, committed effort, subcontracts, sponsor guidelines, and ensuring orderly closure of projects.
  • Understands, interprets, and applies relevant sponsor and University policy to assure best grants management practices.
  • Providing excellent service to MSU faculty, staff, and students consistent with established standards and best practices and prioritizes work based on an understanding of needs and expectations.
  • Proactive in avoiding and resolving problems.

    Required Qualifications – Experience, Education, Knowledge & Skills

    1. Bachelor's degree in Finance, Accounting, or Management, or an equivalent combination of education and/or experience.
    2. Progressively responsible fiscal management level experience.
    3. Demonstrated experience working with standard administrative procedures and accounting principles, practices, and techniques.
    4. Ability to exercise diplomacy, establish effective working relationships, and maintain a high degree of professionalism when working with staff and faculty across campus, as well as sponsor representatives.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

    1. Demonstrated technical expertise in grants and contracts, especially federal.
    2. Familiarity with state and federal regulations including OMB Uniform Guidance Circular.
    3. Experience using Banner software in a university environment.
    4. Demonstrated experience and ability to work effectively with various computer systems and on-line submission portals.
    5. Certified Research Administrator from the Research Administrators Certification Council (RACC).

    The Successful Candidate Will

  • Possess excellent oral, interpersonal and written communication skills.
  • Provide extraordinary customer service.
  • Ability to adapt to changing assignments and multiple priorities with attention to detail.
  • Respond to rapid change and utilize new technologies.
  • Ability to interpret and apply policies, procedures, laws, and regulations.
  • Exercise independent judgment and make appropriate decisions.

    Position Special Requirements/Additional Information

    After passing an initial probationary period, a flexible work arrangement may be arranged.

    Benefits Overview

    Tuition Waiver Eligibility

    This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

    Physical Demands

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

    This position has supervisory duties?: No

    Posting Detail Information

    Number of Vacancies: 1

    Desired Start Date: Upon completion of a successful search.

    Position End Date (if temporary):

    Open Date:

    Close Date:

    Applications will be:

    Review of applications will be on a continual basis and will continue until the position is filled.

    Special Instructions

    Diversity Statement

    Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

    In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.

    MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website:

    Applicant Documents

    Required Documents

    1. Resume
    2. Cover Letter

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