Job Details

University of California Santa Cruz
  • Position Number: 5108366
  • Location: Santa Cruz, CA
  • Position Type: Business and Financial Management

Research Administrator

Location: Santa Cruz
Job ID: 66166



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The IRD for this job is: 04-01-2024


UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.


The Division of Social Sciences research ranges from global issues to issues of culture and power, including social and economic relations between the U.S. and other nations, the social impacts of technological and environmental change, sustainability of human and ecological systems, and human development and social justice. The division offers eight doctoral programs, two master's and 12 bachelor degrees. Nationally-respected doctoral programs include Anthropology, Economics, Education, Environmental Studies, Politics, Psychology and Sociology. An innovative doctoral program was launched in 2014 in Latin American and Latino Studies. At the Masters level, the division offers degrees in Education and Applied Economics and Finance.

Social science research at UC Santa Cruz is organized within individual departments, as well as research centers, and research clusters that cross disciplinary boundaries.


Under the general direction of the Research Administration Manager, the Research Administrator is responsible for the budgetary and financial management and administration of extramural contracts, grants, and gifts from a wide variety of funding sources; university-generated research funds; and cost share commitments, for the Division of Social Sciences. The Research Administrator proactively manages a proportionate share of the Social Sciences Division's approximately 1,000 research awards, for an estimated 180 principal investigators in 15 units, totaling approximately $60 million annually.

The Research Administrator provides input in developing processes for the Division and provides budgetary analysis and innovative solutions to diverse types of problems and situations by applying university, state, federal, and private sector policies, and procedures in order to ensure that costs to a research fund are reasonable, allowable and allocable under cost principles.


Budgeted Salary: $80,300 - $93,400 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:
  • Full-time, Fixed
  • Percentage of Time: 100%, 40 Hours per Week
  • Days of the Week: Mon-Fri
  • Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 006206 (RSCH ADM 3)

Travel: Never or Rarely


35% - Post-Award Administration
  • Provide post-award financial administration and management for extramural funds by analyzing and applying complex granting agency and UC guidelines to ensure proper usage of funds, prevent fund overdrafts, and audit disallowances.
  • Ensure grants are processed and allocated correctly according to award documents and University policy and procedure; review award documentation for limiting and restrictive terms and conditions and advise PI accordingly.

35% - Report Preparation and Financial Analysis
  • Prepare and analyze complex reports on a regular basis independently; consult with Principal Investigators as necessary to interpret/explain reports and assist PI in maintaining proper financial stability on funding sources.
  • Prepare ad hoc reports as needed to meet the needs of PIs, campus units, and funding agency requirements.

30% - Fiscal Management and Control
  • Monitor and control budgets.
  • Maintains and reconciles ledger accounts.
  • Apply professional knowledge and experience to prepare, review and provide budgetary approval of financial transactions.
  • Collaborate with PIs and various campus offices (e.g. Office of Sponsored Projects, Accounting, Departments, Graduate Division, etc.) to ensure proper administration of research funding, including grants, contracts, gifts, endowments, and privately funded projects. Coordinate with divisional and campus colleagues to ensure employees are paid appropriately and accurately.
  • Consult on compensation mechanisms. Coordinates and implements budget allocations. Prepares journal entries. Assists in support of audits as directed by senior staff.

  • Bachelor's degree in related area and / or equivalent experience / training.
  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Ability to manage significant volume of transactions.
  • Ability to perform complex financial analysis and customized reporting.
  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
  • Maintains current knowledge of compliance regulations in all areas of research administration.
  • Ability to learn campus-specific systems related to finance, purchasing, and reports.
  • Ability to use discretion and good judgment when handling confidential information.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  • Demonstrated ability to analyze problems and situations in a multi-faceted way and develop and participate in implementing innovative solutions.
  • Maintains knowledge of, and ability to interpret and apply, sponsor, institutional and departmental policies.
  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
  • Experience using campus financial system (Banner/FIS), campus payroll/personnel software's inquiry module (UCPath), UCSC purchasing system (CruzBuy) and campus Data Warehouse systems (InfoView).

  • Selected candidate will be required to pass a pre-employment criminal history background check.
  • Ability to work long periods of time at a computer with or without accommodation.
  • Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
  • Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
  • The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
  • Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.


All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.


The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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