- Research Administrative Coordinator
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Research Administrative Coordinator
Job no: 531718
Work type: Officer of Administration
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants
Department: Provost's Administrative Services Team (PAST)
Appointment Type and Duration: Regular, Ongoing
Salary: $57,200 - $65,000 per year
Compensation Band: OS-OA06-Fiscal Year 2022-2023
Application Review Begins
May 17, 2023; position open until filled
Special Instructions to Applicants
Please include an updated resume with your UO application.
The University of Oregon is in the process of creating a shared services model for human resources across many areas of our campus. The Provost's Administrative Shared Services Team (PAST), a new shared service unit within the Office of the Provost (OtP) portfolio.
The Office of the Provost (OtP) upholds, provides leadership on, and carries out the academic mission of the University. In service to this mission, OtP promotes and sustains the highest standards in teaching, research, and service; fosters and advocates for faculty; promotes a respectful work environment, equity and inclusion, and a family-friendly workplace; supports and coordinates matters that pertain to faculty and academics, including hiring, retention, promotion, and tenure processes; and advances university outreach to the community, academic extension, and internationalization.
Within the Office of the Provost, the Provost's Administrative Services Team (PAST) will provide business and administrative services within the Office of the Provost's portfolio. PAST provides high-quality service to a diversity of units in the Office of the Provost, in the areas of: human resources, budget and finance, payroll, purchasing, contracting, travel, accounts payable/receivable, and grants management. PAST will ultimately provide administrative services for several organizations within the OtP portfolio including, for example, Division of Global Engagement; Environment Initiative; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Office of the Provost; Sport and Wellness Initiative; Undergraduate Education and Student Success; and University Libraries.
The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST itself is projected to have an estimated 16 FTE.
The research administrative coordinator is a detail-oriented, adaptable, organized, and communicative individual that advises Principal Investigators and researching's in preparing grant proposals and maintaining post-award grant/contract accountability and compliance, in accordance with funding agency award agreements, university policy, and general accounting principles and procedures.
The position interprets federal/state guidelines and requirements and provides support in adhering to legal, policy, and technical requirements. Using the Banner Financial System and Excel includes maintaining shared ledgers for grants funds, cost share funds, matching funds (external and internal), and other related research funds.
This position will evaluate and approve purchase requisitions, place orders, process invoice payments, journal vouchers, Personal Services Contracts, and travel reimbursements. The position will verify the accuracy of receipts and expense claims, and review account files to ensure audit trail requirements are met. The position will assist faculty and staff as needed with completing travel requests and expense reports through the University's Concur travel system and ensures compliance with sponsor, IRS, State, and UO policies.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://careers.uoregon.edu/en-us/job/531718/research-administrative-coordinator
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