Job Details

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University of Wisconsin - Milwaukee
  • Position Number: 3339335
  • Location: Milwaukee, WI
  • Position Type: Sponsored Programs, Grants, and Contracts


University of Wisconsin - Milwaukee

Position Number: 02315220

Introduction (Description of School/College/Dept/Program)
The University of Wisconsin-Milwaukee provides a world-class, affordable education to 24,000 students from 87 countries. As one of the nations top research universities, UWM partners with leading companies in Wisconsin and beyond to advance knowledge, bring new discoveries to market, and prepare students for work in a global economy. At UWM, we are committed to attracting, retaining, and growing a truly multicultural team that accurately reflects the experiences and perspectives of our students and communities. We take pride in being dedicated to diversity in student body, faculty and staff, and programs. Join our UWM family where your talents and expertise are recognized, valued, and contribute to greater pathways of success in both your career and life.

The Shared Office for Administration of Research (SOAR) assists researchers in applying for and managing sponsored funding. SOAR provides research administration services to the College of Nursing, Helen Bader School of Social Welfare, College of Health Sciences, and the Joseph J. Zilber School of Public Health. This position is responsible for performing pre- and post-award grants management in the College of Nursing.

UWM College of Nursing, the largest College of Nursing in Wisconsin, has been widely recognized for its innovation, leadership in the profession of nursing, and extensive collaboration with diverse community agencies. The College supports the Universitys urban mission by responding to the health needs of individuals, families, groups, and populations in urban communities. Opening in Fall 2022, the UWM James and Yvonne Ziemer Clinical Simulation Center will provide a state-of-the-art learning facility where students will practice clinical skills in a safe environment.

This position is located in the Shared Office for Administration of Research (SOAR) and is fully remote in accordance with the current UWM remote work policy. The University of Wisconsin (UW) System offers a comprehensive benefits package to meet the diverse needs of our community. This position will be granted 176 hours (22 days) of vacation, 36 hours of personal holiday, and nine paid legal holidays per fiscal year. Sick leave will be granted at 176 hours (22 days) of initial entitlement for the first 18 months of employment, after the Initial entitlement period, you may earn up to 96 hours (12 days) of sick leave per fiscal year which continues to accumulate. The minimum salary for this position is $70,000 based on 100% FTE. The starting salary is determined based on the candidates knowledge, skills, and experience.

Job Summary
The Grants Administrator will report to the SOAR Director and will take the lead in all pre-award administrative aspects of the research application and will manage the post-award administration for sponsored programs for grants within their specified portfolio. The position will serve as a liaison among principal investigators (PI's), university administrative units, sponsors, and departments/deans on proposal development and submission and award review, set-up and financial management.

Estimated percentage of time: Pre-Award - Proposal Preparation (45%), Post-Award - Financial Management (50%), Manage and Participate in special projects as assigned (5%)

Minimum Qualifications
  • Bachelors degree earned by the date of hire
  • Minimum of two (2) years of experience in the financial management of administrative activities of a business or governmental program
  • Experience in sponsored research administration
  • Knowledge of Federal and Non-Federal sponsored guidelines, policies, practices, funding sources

Preferred Qualifications
  • Masters degree
  • Certified Research Administrator (CRA)
  • Knowledge of UWM financial systems and accounting procedures
  • Experience providing pre-award and post award activities including compliance monitoring related to expenditures and effort reporting

Application Instructions
Interested candidates should submit a letter of application addressing all of the qualifications listed above, a resume/CV, and the names and contact information (address, phone number, email address) of three professional references. We will contact your references directly for letters of reference.

In instances where the Search and Screen Committee is unable to ascertain from the candidates application materials whether they meet any of the qualifications, they maybe evaluated as not meeting such qualifications.

This is a continuous recruitment, with an initial review date of August 26, 2022. Applications received after August 25, 2022 may not receive consideration.

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message "Your application has been submitted" is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsins Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWMs Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

To apply, please visit:

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