Job Details

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Madison Area Technical College
  • Position Number: 2437913
  • Location: Madison, WI
  • Position Type: Business and Financial Management

Grants Budget Analyst, DEADLINE EXTENDED

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
August 12, 2021

Application Deadline:

Salary Information:
$62,048 - $77,560

Strategic Integration and Initiatives

Job Description:

Madison College is seeking driven and engaged candidates for a Grant Office Accountant. This position is responsible for developing and revising budgets for state, federal and foundation grants, determining the budget strategy for 60 -80 new grants each year and facilitating revisions for existing grants. The position provides leadership in the review and development of current policies and procedures relating to the management of grants and is responsible for developing budget scenarios and analysis to facilitate decisions about whether to pursue particular grants as well as to ensure efficient spend-down of awarded grants. This requires knowledge of complex budgeting & accounting principles, federal and state grant budgeting regulations and knowledge of college systems and procedures so the budget will be compatible with institutional policy. This position also develops budget scenarios for complex projects including cohort-based modeling. This position provides technical assistance to Principal Investigators and Budget Managers to assure compliance with funder regulations and determine allowable use of funds. The position serves as a District resource for grant financial management and is a content expert advising about grant compliance as it relates to OMB circulars and interpreting allowability related to grant guidelines. If you are looking to provide excellent services, apply now!

Madison College's dedication to promoting equity, inclusion and diversity is reflected in our Mission, Vision, and Values. Hiring an inclusive workforce that mirrors our student population is more than just a commitment at Madison Collegeit is the foundation of what we are striving to do. Come be part of our great team!

REQUIRED DOCUMENTS/DEADLINE: cover letter and resume. Failure to submit these documents by the first consideration date will result in the disqualification of your application. This position will close on September 2, 2021, at 11:59 pm.

Madison College offers a generous benefit program including health and dental benefits. The employee selected will serve a twelve (12) month introductory period.

Essential Duties:
  • Develop and revise budgets for federal, state and foundation grants, including developing the budget for cost-sharing or matching requirements, if applicable. Develop budget framework in accordance with grant guidelines and Madison College financial policies and practices. Prepare budget narrative in accordance with grant guidelines. Create budget detail included projected expenses at the cost center level. Develop match budget and escalation for multi-year grants utilizing accepted budget assumptions. Coordinate with the Budget Office, Human Resources Department and Finance Department to validate the assumptions used in the budget development process.
  • Provide ad hoc budget scenarios as requested related to current grants or prospective grant opportunities to facilitate an evaluation about return on investment and the cost to sustain the project after the conclusion of the grant. Develop budget scenarios and multi-year modeling for projects including complex cohort-based projects not following the academic calendar or college fiscal year.
  • Review Notices of grant awards (NGA) and identify limitations or caps on reimbursements for certain types of costs and communicate them to the Principal Investigator (PI), Budget Manager and Grant Accounting. Review terms and conditions of the NGA and communicate these to the appropriate parties. Negotiate with the awarding agency on any budget issues raised during the review process.
  • Work with PI and Budget Manager to facilitate budget revisions to match award amount and project deliverables.
  • Assist PIs, Budget Managers, and other internal stakeholders with monitoring internal controls to ensure that federal funds are properly expended and documented
  • Participate in the design, implementation, and training for the District's new financial accounting system for grant budget development, grant management and reporting (including time and effort).
  • Assist PIs and Budget Managers with identifying and troubleshooting internal process that may be contributing to inaccuracies in budget to actuals information hosted by the finance system. Work in collaboration with the Finance Office, Human Resources, Payroll and Budget Office to identify system improvements to reduce errors.
  • Complete risk assessments during grant development on new subrecipient organizations to identify any potential risks.
  • Work with PI and budget manager to facilitate subaward budget revisions to match award and project deliverables.

Knowledge, Skills, and Abilities
  • Skill in communicating effectively, both orally and in writing.
  • Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
  • Knowledge of complex accounting principles and strong understanding of cash-basis and accrual accounting practices.
  • Ability to follow and interpret laws and regulations, executive orders, OMB 2 CFR 200 Uniform Guidance) and other regulations as it relates to the administration of federal grants. Knowledge of federal cost principles and awareness of expenditures and changes requiring prior approval. Ability to educate others about how this information impacts grant implementation. Ability to interpret state statutes and other regulations as it relates to administering grants through the Wisconsin Technical College system.
  • Ability to create large multi-million-dollar budgets using spreadsheets and file such information through on-line submission systems.
  • Ability to analyze problems, identify alternative solutions, project impacts of proposed actions and implement recommendations in support of goals.
  • Understanding of the College's indirect rate and how to apply it to a grant budget. Knowledge of College systems and procedures so as to complete a budget which will be compatible with institutional policy.


Bachelor's degree in Accounting related field

*Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.


Three (3) years of applicable work experience.

If you are experiencing application issues please contact the HR hotline, (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities. Madison College will not tolerate racism or harassment of any kind. We will provide an educational environment that preserves the safety and dignity of our students, staff and faculty. The following person has been designated to handle inquiries regarding the non-discrimination policies: Rosemary Buschhaus, J.D., SPHR, SHRM-SCP, Vice President, Human Resources, 1701 Wright St Madison, WI 53704 (608) 246-6900

To apply, visit

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer:
Learn More about Madison College:

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.

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