Job Details

University of Texas at El Paso
  • Position Number: 4765926
  • Location: El Paso, TX
  • Position Type: Sponsored Programs, Grants, and Contracts

Grants And Contracts Specialist III

Job ID: 9320
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

FLSA Status


Posting End Date

Open until filled.


$35,568 annually

Hours per Week

40.00 Standard from 8:00 AM to 5:00 PM

Hiring Department

Office of Research and Sponsored Projects

Required Application Materials

A cover letter, resume, and a list of 3 professional references is required in order to apply.

Please combine all documents in a single PDF file.

Purpose of Position

Provides senior level support for the post-award management of contracts and grants within assigned departments/centers. Works under general supervision with latitude for the use of initiative and independent judgment.

Essential Functions

Interprets and applies procedures and regulations relating to the administration of government and private research grants, contracts, and gifts.

Establishes recordkeeping procedures and monitors records for appropriate information retention; keeps records on each research grant, contract, and gift received by the University for assigned PI/Department/College through respective tracking and monitoring modes.

Designs and creates systems to address specific program goals.

Reconciles general ledger accounts with various registers; extracts general ledger information; compiles cost revenue reports, and balance sheets; reconciles bank statements.

Verifies and posts details of business transactions, such as: funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases.

Compiles and sorts documents, such as: invoices, work orders, checks, vouchers, and substantiates business transactions.

Prepares and processes documents to be submitted for research grants proposals within the regulations related to each.

May assist with grant/contract writing functions to include researching/identifying funding opportunities, generating required documentation, establishing budgetary needs, and submitting proposals.

Responsible for maintaining required systems of internal controls, to provide reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable and applicable.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associate's degree from a two year college or technical school in a business field.

Five years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Preferred Qualifications

Experience in research and sponsored projects area preferred or in a closely related field.

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit, use hands to feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and move up to 50 pounds. Special vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet to moderate

EO/AA Statement

In keeping with its Access and Excellence mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at

To apply, visit

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