Job Details

Northeastern University
  • Position Number: 2091411
  • Location: Boston, MA
  • Position Type: Sponsored Programs, Grants, and Contracts


Grants Administrator


About the Opportunity:
The Bouve College Office of Research (BCORe) seeks a Pre-award Grants Administrator to join their team in the Bouve College of Health Sciences at Northeastern University on the Boston MA Main Campus. The BCORe Team is staffed with four full-time grants administrators under the director of the Executive Director of Research.

Please note: The primary work location for this position is the Boston MA Northeastern University Campus Location. Until our full return to campus, which is still to-be-determined, this interview process will be conducted remotely- including virtual interviews, remote onboarding and remote work. The remote nature of this position is subject to change in the future and is only temporary. Local, on-campus work will be required once the College and this role return to an operational status that supports it.

To learn more about our students, faculty and staff in the Bouve College of Health Sciences see this website : https://bouve.northeastern.edu/bouve-story/

Responsibilities:
The Grants Administrator serves as a member of a team of professionals in the Bouve College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the pre-award grant life-cycle. The Grants Administrator aids in the development and submission of federal and non-federal grant proposals. This person will assist with the development of proposal budgets; assist with the coordination of sub-contracts on proposals; check for compliance with institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES).
The Grants Administrator will also provide cross functional support to colleagues in BCORe with post-award tasks when needed. This includes providing timely routine and ad hoc reports to PI's on their grants; manage and monitor grant funded payroll and adjust payroll distribution as needed; submit cost transfer requests as needed; monitor grant effort; communicate external regulations to faculty and staff; serve as a primary liaison for BCORe with the NU-RES.

Responsibilities:
  • Perform ongoing operational tasks within assigned workstream, which may include:
  • Pre-Award Support: Assist principal investigators with proposal and budget preparation, including support with biosketches, other support pages, and foundation proposals. Follow compliance regulations established by funding agencies and by the university. Work closely with other BCORe staff, PIs, NU-RES officials and department administrators for proposal submission and award administration. Assist with identifying sponsored program opportunities for Principal Investigators within the college.
  • Post-Award Support, as needed: Monitor sponsor award spending for allowability and compliance with federal and sponsor regulations. Managing payroll and sponsored project effort oversight. Develop and monitor budgets and award burn-rate to confirm good financial standing. Assist with the submission of annual progress reports and final reports in collaboration with NU-RES. Proactively follow cleanup and closeout procedures on expired accounts according to institutional policy and good accounting practices. Liaise with NU-RES and complete administrative paperwork as required.
  • Work with Principal Investigators, Administration and sponsors to provide excellent customer service and resolve complex issues related to sponsored projects.
  • Develop and manage relationships across key sponsored research stakeholders; communicate with researchers, administrators, and sponsor to facilitate timely proposal submissions.
  • Ensure provision of customer service assistance to outside agencies in the ongoing administration of grants and contracts.
  • Keep up-to-date on sponsor requirements, institutional policies, and state and federal regulations, and proactively update team members on applicable changes.

    Qualifications:
    Bachelor's degree and 2 - 5 years of experience in pre- and post-award grant administration, preferably in an academic setting with broad understanding of academic operations and research required.
  • 3-5 years of administrative grant support experience is preferred.
  • Must be comfortable working independently and as part of a team and be comfortable meeting deadlines and balancing competing priorities.
  • Demonstrate technical proficiency required to do the job; possess knowledge in the profession; provide technical expertise to others; have and use cross-functional knowledge to support interdepartmental connections.


    Preferred Qualifications:

    o Knowledge of and experience in federal regulations including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations to maintain compliance with terms and conditions of the award.
    o Knowledge of regulations relating to federal grants and award administration. Direct experience submitting proposals, managing awards, and working with research investigators.
    o Knowledge of accounting standards and experience performing financial analysis.
  • Demonstrate written and verbal communication and interpersonal skills. Strong customer service orientation. Experience in maintaining confidential materials.
  • Strong organizational skills, attention to detail, and ability to manage deadlines.
  • Familiarity with Banner, Priority, Grants.gov, or ASSIST, NSF Fastlane, and proposal central, strongly preferred.
  • Experience working with Microsoft Excel.

    Salary Grade:
    10

    Additional Information:


    Northeastern University offers a comprehensive and competitive employee benefits program for all full-time regular faculty and staff including medical plans, a dental plan, medical and dependent-care reimbursement accounts, retirement plans, life insurance benefits, disability programs, and tuition reimbursement.


    Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

    All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

    To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.


    To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/504310





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