Job Details

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Montana State University
  • Position Number: 5089832
  • Location: Bozeman, MT
  • Position Type: Sponsored Programs, Grants, and Contracts

Electronic Research Administrator (eRA), Sr. Business Analyst

Montana State University

Position Information

Announcement Number: STAFF - VA - 24268

For questions regarding this position, please contact:
Sandy Sward
(406) 994-5318

Classification Title: Finance Professional

Working Title: Electronic Research Administrator (eRA), Sr. Business Analyst

Brief Position Overview

The Office of Sponsored Programs, within the Office of the Vice President for Research and Economic Development (VPRED), is seeking a highly motivated electronic Research Administration (eRA), Sr. Business Analyst to support and expand research and creative activities across Montana State University. The eRA Specialist will exercise excellent management skills to perform a range of proposal and research development services for individuals and teams pursuing external research funding. The eRA Specialist is a critical member of the OSP team who will develop direct working relationships with researchers of diverse disciplines and ranks and contribute to the land-grant mission of MSU. This position is eligible for consideration of a hybrid schedule upon completion of probationary period.

Position Number: 4C8795

Department: Office of Sponsored Programs Admin

Division: Office of Research and Economic Development

Appointment Type: Professional

Contract Term: Fiscal Year


If other, specify From date:

If other, specify End date:

FLSA: Exempt

Union Affiliation: Exempt from Collective Bargaining

FTE: 1.0

Benefits Eligible: Eligible

Salary: Starting $60,000 annually, commensurate with experience, education, and qualifications.

Contract Type: LOA

If other, please specify:

Recruitment Type: Open

Position Details

General Statement

The Office of Sponsored Programs (OSP) provides a comprehensive portfolio of research administration services including proposal development and submission, leading strategic research initiatives, hosting investigator trainings and events, and fostering collaborations between diverse campus units to sustain and grow research excellence at MSU.

Duties and Responsibilities

  • Contribute extensively to proposal development, including assisting with proposal budgets; initiating proposals in ASSIST,,, NSPIRES, etc.; managing proposal documents including biosketches, current and pending support, letters of collaboration, etc.; coordinating sub-award communications and documentation; and providing other useful feedback and guidance on proposal strategy and competitiveness.
  • Provide comprehensive management for proposal efforts, including establishing and adhering to timelines, tracking deliverables, convening project team meetings, assembling necessary resources, and coordinating final proposal submissions with fiscal managers in the Office of Sponsored Programs to submit highly competitive proposals in a timely manner.
  • Develop and maintain familiarity with sponsor trends and applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines in order to interpret and communicate required components for MSU clients and review proposals for completeness and compliance.
  • Develop a working knowledge of Montana State University's research enterprise in order to identify and facilitate research opportunities and connections.
  • Assist with other activities and special projects as requested by the Director and Assistant Director of Sponsored Programs, including maintaining boilerplate text and templates for campus investigators.

    Required Qualifications – Experience, Education, Knowledge & Skills

    1. Bachelor's degree and one year of proposal and/or research development or project management experience, or an equivalent combination of education and experience.
    2. Broad familiarity with the range of sponsors that fund research and scholarship.
    3. Demonstrated ability to explain complex requirements such as cost sharing and cost categories.
    4. Exceptional organizational and time management skills and attention to detail.
    5. Excellent interpersonal and communication skills and ability to effectively support researchers from diverse backgrounds.
    6. Proficiency in Microsoft Office and other platforms for collaborative work.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

    1. Advanced degree and three years of proposal and/or research development or project management experience.
    2. Track record of developing successful proposals and utilizing electronic submission systems.
    3. Knowledgeable in sponsored research regulations, policies, and guidelines.
    4. Experience with proposal budgeting.
    5. Familiarity with research development/administration professional organizations, tools and/or networks.

    The Successful Candidate Will

  • Consistently exercise initiative and good judgment and maintain a high degree of professionalism.
  • Ability to work independently as well as part of a team.
  • Provide exemplary customer service to a variety of diverse constituents.
  • Effectively manage projects, meet deadlines, and adapt to changing priorities.
  • Manage progressive increases in responsibility with minimal supervision.

    Position Special Requirements/Additional Information

    This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

    Physical Demands

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

    This position has supervisory duties?: No

    Posting Detail Information

    Number of Vacancies: 1

    Desired Start Date: Upon completion of a successful search.

    Position End Date (if temporary):

    Open Date:

    Close Date:

    Applications will be:

    Screening of applications will begin on March 8, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.

    Special Instructions

    Diversity Statement

    Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

    In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.

    MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website:

    Applicant Documents

    Required Documents

    1. Resume
    2. Cover Letter addressing each of the Required and Preferred Qualifications

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