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Clinical Trials Sponsored Award Analyst
Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, four  years of full-time Research Administration experience which may include Clinical Trial Contract and Grant financial experience, or a combination of higher education and experience totaling four  full-time years may be considered. Two (2) years of full-time experience providing administrative support to clinical trial contract and/or grant activities. Computer proficiency to include Microsoft Office: Excel and Word.
Bachelor's degree (foreign equivalent or higher) in a business or finance related field. Advanced degree (foreign equivalent or higher). Experience with federal and pharmaceutical funded sponsored research activity. Experience with sponsored research compliance. Presentation experience. Proficiency with Oracle.
Brief Description of Duties:
The Clinical Trial Sponsored Award Analyst CTSAA is responsible for the full life-cycle fiscal management of the active and pending clinical trials campus wide. As the primary contact for Principal Investigators, this position ensures the successful conduct of the financial affairs of these awards on behalf of Principal Investigators, Sponsors and The Research Foundation for SUNY, ensuring the campus maintains its status as a recipient of federal and private research funding.
This requires a comprehensive understanding of all Federal, Sponsor and Research Foundation for SUNY guidelines, adhering to specific line item budgets, sponsor restrictions, campus policies for grant expenditures as well as all aspects of full life-cycle fiscal reporting of sponsoring agencies financial activity. Therefore, having strategic and analytical thinking skills with an ability to solve problems, make effective decisions, and handle multiple tasks simultaneously in a financially complex, deadline-driven environment is imperative.
The successful incumbent will also have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving and the ability to interact with individuals at various levels within an institution.
The CTSAA ensures the proper management of expenditures as well as the recovery of payments during the active period through award termination and close out as well as provides an analysis of final cost to ensure the university recovers all payments. This position ensures compliance with all applicable terms and conditions, oversees all billing and reporting to include annual/final financial and compliance reports for award active and termination cycles, manual invoices and supporting documentation as required by private and state agencies, certification of all cost shared costs as provided by University. As the primary liaison with the Office of Clinical Trials, the Cancer Center, the Office of Sponsored Programs, verify and record incoming payments, ensuring that costs are recorded against funded clinical trials, this position will establish the record of award requirements for purposes of expenditure management, fiscal reporting and collection of payments to the RF in support of Clinical Trail awards and agreements.
Reviews and approves payroll, departmental offset transactions in keeping with award specifics, budget restrictions and anticipated and committed effort. Monitors charges that post to campus payroll suspense and works with PI's to move charges to appropriate sponsored awards. Ensure salary expenses are fiscally allowable, discussing recommendations with the Principal Investigator.
In coordination with the campus Office of Clinical Trials and the Office of Sponsored Programs contracts team, the incumbent will establish the study record for the progress of enrolled study participants and resulting payments due to the study account. This will include the recording of incoming payments and the reconciliation of payments in unison with the RF for SUNY Central Office, the OCT and PI's study team.
Once confirmed, creates the account receivable to accept the payment and initiates budget modification actions for increases to the cash driven Clinical Trial accounts in coordination with the Office of Sponsored Programs Account Establishment Unit.
Reviews and approves all purchases and recharges presented as cost necessary for the conduct of Clinical Trail objectives to ensure fiscal compliance against agreements.
Reviews and approves payments to human subjects for participation, both in the form of cash advances with associated bank account approval and/or the use of Greenfire/Clincard tool.
Ensures information needed for sponsor audits is compliant to reflect all approvals and in keeping with sponsors terms and conditions.
Monitors monthly expenditure reports to ensure the healthy fiscal condition of Clinical
Trial accounts to protect SBU and the Research Foundation from sponsor disallowances initiating any necessary corrective action. Analyzes sponsored awards for potential budget modifications for continued award management.
Consults with PI and study team as award close out period approaches to ensure timely reconciliation of approved participant payments and payments from sponsoring agencies. Coordinates necessary actions with Accounts Payable to facilitate the close of open purchase orders.
Initiate close out process in conjunction with the Office of Clinical Trials to confirm study completion, reconciliation of payments due and that payments to support human subject participation are posted to award. Once confirmed, execute the final cost reconciliation of trial cost and initiate transfer of unspent funds to corresponding clinical team fixed price balance account.
Analyze recovery of campus Facilities and Administrative costs supported by clinical trial sponsors throughout the life of the award cycle to ensure full recovery. Determine if re-budgeting is allowable when needed for project goals, execute re-budget and notify PI with sufficient time to facilitate use of funds.
Liaise with new Principal Investigators and their staff upon the establishment of a new clinical trial award to familiarize them with the Research Foundation business system, policies and post award expenditure procedures. This includes the process to utilize Greenfire/Clicard program for the payments to participants. With the support of the OGM Administrative team, card program will be used to facilitate payment in keeping with the CT payments as approved by the Campus IRB team.
Outreach and Professional Development: Participate, as appropriate, in internal and external professional activities, such as participation in training sessions for Clinical Trial research code of conduct and meetings with Office of Clinical Trials and campus IRB committees. Serve as an author or co-author, committee member, search chair, meeting or conference presenter, staying abreast of emerging developments within the fields. Participates in internal control development by researching and co-authoring specific expenditure transaction standard operational procedures. This position requires continual self-education on Research Foundation for SUNY policy and procedures, sponsor guidelines and federal regulations such as the OMB's Uniform Guidance, attends meetings in support of campus process improvement, and participates in professional development opportunities to maintain current understanding of all federal, state and RF Policy Standards and may include training new staff members.
Other duties or projects as assigned.
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).
This position is eligible for alternative workplace arrangements/telework (remote or virtual) or hybrid.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA.
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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.
To apply, visit https://stonybrooku.taleo.net/careersection/2/jobdetail.ftl?job=2302460&tz=GMT%2B00%3A00&tzname=UTC
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