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University of California Office of the President
  • Position Number: 3517396
  • Location: Oakland, CA
  • Position Type: Laboratory and Research


Location: OaklandFull Time
Job ID: 41636
Job Posting

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At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President


The Research Grants Program Office (RGPO) is a unit within the Research and Innovation in the Division of Academic Affairs at the University of California, Office of the President (UCOP). RGPO oversees a broad grantmaking portfolio of over $100 million a year to support research that is critical to California, the nation and the world. RGPO programs enhance UC's research capacity and excellence, which helps attract top faculty, graduate students, government funding and companies to our state. These grants enable researchers to collaborate and solve the most pressing problems in the state and the world. RGPO also provides grants for training undergraduate, graduate and postdoctoral researchers, whose work will benefit California communities. Organizationally, RGPO consists of several systemwide and statewide grant-making programs, and administers special state and university research funds and initiatives with an integrated central operational unit that provides core administrative support for the grant-making enterprise.

The University of California Research Initiatives (UCRI) team within RGPO is responsible for the UC systemwide grant-making programs. The UCRI portfolio includes the Multicampus Research Programs and Initiatives (MRPI), the UC-National Laboratory Fees Research Program (LFRP), the Cancer Research Coordinating Committee (CRCC), Multicampus Research Units, and other systemwide research initiatives.


The Research Grants Program Office (RGPO) invites applications for an Associate Program Officer (Program Officer 3) with research evaluation and data analysis expertise to join the UC Research Initiatives team managing a range of research grant making activities and special projects. UCRI seeks an Associate Program Officer with a passion for advancing the UC research mission through systemwide programs and a demonstrated commitment to advancing diversity and equity in the research enterprise and the research workforce. Disciplinary expertise is open but should align with scope of the UCRI programs and complement existing UCRI expertise.

The Associate Program Officer is responsible for managing key aspects of the grant application and award cycles among multiple grant-making programs. The position offers exposure to, and engagement with, research across a range of disciplinary and topical areas as well as focused work on specific projects as assigned. Key responsibilities include serving as a point of contact for managing program communications; conducting landscape research and analysis to support development of new Requests for Proposals; collecting and analyzing program review and outcomes data; identifying and recruiting expert reviewers; managing intake and review of Letters of Intent, progress and outcomes reports; updating and disseminating external communications including website and newsletter content; and collating and maintaining key program procedural documents.



Grant Application and Award Management: Serves as lead respondent to potential applicants throughout the grant application processes. Manages intake of Letters of Intent (LOI) and grant applications, and conducts reviews of the LOIs and grant applications for programmatic criteria and compliance with program eligibility. Identifies issues that require escalation to Program Officers (POs) or Senior POs. Contributes to the development and release of requests for proposals, including liaising with RGPO staff responsible for configuration of the online system. Contributes to identification and recruitment of reviewers; manages intake and review of proposal critiques; participates in the organization and conduct of peer review meetings. Participates in the management and review of community engagements reports, research progress reports, and post-closeout outcome reports. Extracts key outcomes for inclusion in portfolio impact summaries. Monitors compliance to Open Access and other standards as described in the Grants Administration Manual and other program guidance.


Program Evaluation, Data Management and Analysis: Supports program and portfolio evaluation both within and across programs. Extracts, cleans, and analyzes data from the online grants management system; conducts and refines analyses based on input from other program staff; compiles data into impact reports; creates compelling data visualization (including charts, graphs and images) to communicate outcomes to stakeholders and the public. Researches appropriate benchmarks and develops comparative outcome analyses. Prepares presentations for key stakeholders, advisory councils, and other constituents. Contributes to the evaluation of the effectiveness of grantmaking activities in meeting established goals and objectives. Analyzes performance data to identify opportunities for improvement. Coordinates evaluation efforts across multiple programs, and/or RGPO-wide to support communication of program impact.


Program Communications and Research Dissemination: Contributes to internal and external program communications to strengthen collaboration and outcomes. Conducts landscape analyses and updates other program and RGPO staff on new developments in the field. Develops external communications (drafting website content, newsletter articles, fact sheets, and annual reports), and facilitates their wide dissemination. Program content development may include coordinating among program staff or outreach to funded investigators to collect qualitative research outcomes that are not available in standard reports. In coordination with other Program Officers, organizes program workshops and webinars to showcase research outcomes or new program initiatives. Prepares timely responses to requests for program information. Develops and communicates information tailored to different audiences. Responds/triages emails from applicants and grantees with professionalism and transparency; supports other communication and dissemination efforts as assigned.


Project and Process Management: In conjunction with the program staff, creates comprehensive plan and timetable for the integration of day-to-day and long-range projects, actions, and activities. Monitors all reporting systems, and communicates issues to senior staff for resolution. Facilitates development and tracking of timelines across multiple programs to enhance coordination. Identifies and analyzes alternatives and recommends solutions to process challenges. Collates and maintains key program procedural documents.


Cross-Functional Teamwork and Collaboration: Works both independently and collaboratively. Contributes to new cross-unit collaborative projects, both intra-RGPO and across UCOP more broadly; interacts well with others and contributes to a culture of respect and inclusion. Communicates both verbally and non-verbally in a direct, cooperative, patient and courteous manner. Utilizes effective listening skills. Is diplomatic and strives to be helpful in all situations, and to provide excellent customer service. Other duties as assigned.

Required Qualifications
  • Experience conducting and evaluating academic research, preparing research proposals, and evaluating research reports.
  • Excellent project management skills and ability to manage multiple projects with a proactive, results-oriented approach. Demonstrated ability to meet deadlines with initiative, and successfully manage complex projects.
  • Excellent problem-solving skills and judgment. Advanced skills in analyzing information, identifying solutions, evaluating their implications, and formulating alternatives, particularly in relation to research management.
  • Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders.
  • Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes.
  • Outstanding written and oral communication skills, and demonstrated ability to translating complex scientific concepts into everyday prose.
  • Strong data analytic skills and training. Experience working with large data sets. Advanced knowledge of statistical analysis and facility with evaluation tools (like SciVal), and programming languages (eg python, R, or other coding) to facilitate portfolio-wide data analysis relevant to UCRI and RGPO programs.

Preferred Qualifications
  • PhD or equivalent research training in discipline that complements team expertise. Broad exposure to research related to key disciplines in the UCRI portfolio, and willingness to contribute broadly across all areas of scholarship strongly preferred.
  • Ability to assess research outcomes in fields outside of disciplinary expertise.
  • Enthusiasm for supporting a range of research-related experience at UC or one of the UC-managed national laboratories a plus.
  • Demonstrated ability to work effectively in a high volume, fast-paced work environment.
  • Facility with web-based databases and content management systems desirable. Facility with all commonly-used office software (eg: Outlook, WORD, Excel, Visio, Box) preferred.

  • Advanced degree in relevant academic discipline area and/or equivalent experience/training.



Salary: Expected hiring salary range is $100,000 - $110,000, commensurate with experience.


Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging



Please be prepared to attach a cover letter and resume with your application.


The first review date for this job is October 25, 2022. The position will be open until filled.


Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy


The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

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