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California State University, Fullerton
  • Position Number: 3156714
  • Location: Fullerton, CA
  • Position Type: Sponsored Programs, Grants, and Contracts

515531 - Grants and Contracts Officer (Administrative Analyst/Specialist Exempt II)

Classificaiton: Administrative Analyst/Specialist - Exempt II
Department: Research and Sponsored Projects
Sub-Division: Office of Grants and Contracts
Salary Range: $4,693 - $8,489 per month (Anticipated hiring range is $4,693 - $6,900 per month)
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to Californias revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The Office of Research and Sponsored Projects (ORSP) works with other units throughout campus to seek external support for faculty research, scholarship, creative activity and institutional projects that support the educational and service mission of the university. Office of Research and Sponsored Projects staff assists with proposal development (Office of Research Development), proposal submission, contract negotiation (Office of Grants and Contracts), and post-award support (Office of Sponsored Programs), and help to assure that research and sponsored programs are conducted in accordance with the highest ethical and regulatory standards (Office of Research Compliance). We are seeking an exceptional individual to join our team as the Grants and Contracts Officer (Administrative Analyst/Specialist - Exempt II) for the Office of Grants and Contracts who has the desire to work in a diverse university environment. We are looking for a creative, organized, motivated, self-starter with the critical thinking skills to provide innovative ideas and solutions in support of Department and University goals. This is an exciting opportunity to share your enthusiasm, showcase your excellent communication, leadership, first-rate customer service skills, and further your career in the rewarding field of higher education. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the general direction of the Director of Grants and Contracts and functioning as part of the Office of Grants and Contracts (OGC) team, the Grants and Contracts Officer (Administrative Analyst/Specialist- Exempt II) provides high-quality support and customer service to faculty, staff, and funding agency sponsor representatives. Serves as the lead/primary contact for selected colleges or campus units in preparing, reviewing, and submitting proposals to ensure compliance with applicable federal, state, and local laws and regulations, as well as University policies. Provides advice and assistance to faculty, administrators, and staff with all aspects of proposal preparation, including but not limited to, interpretation and clarification of sponsor guidelines, budget development and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with sponsor guidelines. Identifies areas of risk and/or concern prior to proposal submission and ensures timely submission of accurate proposals. Coordinates the campus approval processes for proposals and other pertinent pre-award documents. Serves as primary administrative contact and liaison between the University and sponsors at the proposal stage. Identifies and serves as a liaison in matters involving Conflict of Interest, HIPAA, Biosafety, and Responsible Conduct of Research for assigned departments and units.

Drafts, reviews, analyzes, negotiates, and recommends grants, cooperative agreements, contracts, and other agreements for acceptance by the CSU Fullerton Auxiliary Services Corporation (ASC) on behalf of the University. Provides training for faculty and staff in all pre-award processes and procedures. Completes registration to appropriate sponsor systems, as needed. Issues account for faculty, administrators, and staff to appropriate sponsor systems such as eRA Commons,, and other systems as needed. Assists in logistical preparation for various campus-wide events, workshops, and meetings. Serves as the lead in drafting and updating contracts and various other bilateral agreements including, but not limited to, MOUs, MTAs, and NDAs. Secures concurrence of the principal investigator and other University offices as appropriate prior to recommending acceptance of the award to ASC with non-standard terms and conditions. Other duties as assigned.

Essential Qualifications:
Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:
Masters degree from an accredited college or university. A minimum of five years of experience in research administration at a university, hospital, or research institute. Experience with post-award administration. Experience with CAYUSE system. Extensive experience in the review of sponsor guidelines/RFPs and compilation and submission of responsive proposals. Experience preparing complex budgets involving multiple disciplines. Experience with the completion of federal forms (i.e. SF 424 R&R, R&R budget, current and pending support, etc.) and submission to and Extensive experience in issuance, review, preparation, and negotiation of complex contracts and cooperative agreements, as well as in the review and negotiation of FAR and DFAR clauses. Current or previous memberships with NCURA, SRA or related research administration groups. Possession of CRA Certification. Knowledge of A-21 or Uniform Guidance, various OMB Circulars, and federal and state regulations. Extensive knowledge and experience in the issuance, review and negotiation of sub-agreements to various types of organizations. Extensive computer applications experience in Microsoft Office (specifically Word, Excel, and Access) and with the Internet. Proven strong writing skills, specifically in the area of Research Administration. Possession of excellent interpersonal skills and the ability to work under pressure of short deadlines to complete multiple projects.

Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU-related work within the State of California.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Application Deadline: Jul 28, 2022 (9:00 PM)

Apply online at:

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