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Research Administrative Coordinator
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Position Number: 4173126
Location: Eugene, OR
Position Type: Business and Financial Management

Research Administrative Coordinator

Job no: 531718

Work type: Officer of Administration

Location: Eugene, OR

Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants

Department: Provost's Administrative Services Team (PAST)
Appointment Type and Duration: Regular, Ongoing
Salary: $57,200 - $65,000 per year
Compensation Band: OS-OA06-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

May 17, 2023; position open until filled

Special Instructions to Applicants

Please include an updated resume with your UO application.

Department Summary

The University of Oregon is in the process of creating a shared services model for human resources across many areas of our campus. The Provost's Administrative Shared Services Team (PAST), a new shared service unit within the Office of the Provost (OtP) portfolio.

The Office of the Provost (OtP) upholds, provides leadership on, and carries out the academic mission of the University. In service to this mission, OtP promotes and sustains the highest standards in teaching, research, and service; fosters and advocates for faculty; promotes a respectful work environment, equity and inclusion, and a family-friendly workplace; supports and coordinates matters that pertain to faculty and academics, including hiring, retention, promotion, and tenure processes; and advances university outreach to the community, academic extension, and internationalization.

Within the Office of the Provost, the Provost's Administrative Services Team (PAST) will provide business and administrative services within the Office of the Provost's portfolio. PAST provides high-quality service to a diversity of units in the Office of the Provost, in the areas of: human resources, budget and finance, payroll, purchasing, contracting, travel, accounts payable/receivable, and grants management. PAST will ultimately provide administrative services for several organizations within the OtP portfolio including, for example, Division of Global Engagement; Environment Initiative; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Office of the Provost; Sport and Wellness Initiative; Undergraduate Education and Student Success; and University Libraries.

The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST itself is projected to have an estimated 16 FTE.

Position Summary

The research administrative coordinator is a detail-oriented, adaptable, organized, and communicative individual that advises Principal Investigators and researching's in preparing grant proposals and maintaining post-award grant/contract accountability and compliance, in accordance with funding agency award agreements, university policy, and general accounting principles and procedures.

The position interprets federal/state guidelines and requirements and provides support in adhering to legal, policy, and technical requirements. Using the Banner Financial System and Excel includes maintaining shared ledgers for grants funds, cost share funds, matching funds (external and internal), and other related research funds.

This position will evaluate and approve purchase requisitions, place orders, process invoice payments, journal vouchers, Personal Services Contracts, and travel reimbursements. The position will verify the accuracy of receipts and expense claims, and review account files to ensure audit trail requirements are met. The position will assist faculty and staff as needed with completing travel requests and expense reports through the University's Concur travel system and ensures compliance with sponsor, IRS, State, and UO policies.

Minimum Requirements

Associate's Degree in Accounting, Finance, or other related field.

Two years of progressively responsible experience in business, finance, or compliance administration, including experience with project planning.

An equivalent combination of education and experience.

Professional Competencies

Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.

Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks and follow through on tasks to completion.

Use independent judgment and problem-solving skills to research and resolve questions about grant preparation or post-award management of sponsored projects, and provide compliant solutions.

Strong organizational and analytical skills with close attention to detail.

Ability to communicate effectively, including in writing, with various constituents.

Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of and respect for those from a broad array of cultures and backgrounds.

Commitment to promoting and enhancing diversity.

Ability to work independently and collaboratively in a team environment.

Experience with Microsoft Office, Adobe Acrobat, and Financial Information Systems (such as BANNER).

Preferred Qualifications

A Bachelor's degree in Accounting, Finance or other related field.

Two (2) years of experience providing business or research administration.

Knowledge of governmental and granting agency regulations pertaining to grants and contracts, and to make recommendations to Principal Investigators to ensure compliance.

Experience in developing, editing, and reviewing grant proposals and budgets for adherence to Federal, State, Sponsor, and University regulations.

One or more years of experience managing research or grants in higher education, a research organization, or a related environment.

Experience with project planning.

Experience with budget and financial management.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

To apply, visit https://careers.uoregon.edu/en-us/job/531718/research-administrative-coordinator